Rubios Coastal Grill
Fundraisers2023-05-22T16:09:46+00:00

FUNDRAISERS

GOOD FOOD FOR GREAT CAUSES

From sports teams, to schools, to non-profits, a Rubio’s fundraiser can help your organization make the biggest impact in your local community.

SPREADING GOOD IN
OUR NEIGHBORHOODS

Rubio’s was founded on the philosophy of sharing positive experiences with
others—and that includes supporting the communities we love.

0
organizations and counting
0%
of pre-tax sales given back to your cause
$0
donated in support of our local communities

RUBIO’S FUNDRAISERS CAN NOW BE HELD ONLINE!

Your supporters just enter a special code online or in the Rubio’s app for pick up at your local Rubio’s, and 30% of pre-tax sales go back to your cause.

START RAISING MONEY,
ONE TACO AT A TIME.

1

Step 1

Schedule your fundraiser

Create an account and complete the online application with the date, time, and location for your fundraiser.

2

Step 2

Get the word out

Upon approval, you’ll receive a customized flyer and social media post so you can easily promote your event.

3

Step 3

Order your Rubio’s favorites

Your supporters can help in two ways: by ordering online using a special fundraiser code, or by visiting their local Rubio’s and showing your flyer either as a printout or on a mobile device.

4

Step 4

Earn 30% back

Your organization will earn 30% of all pre-tax sales made via the fundraiser flyer or code!

Supporting Our
Communities

"The process to set up the fundraising night was quick and easy. Thank you for partnering with us for the successful event that helped raise money for our school and was a fun event for our students!"

-Legacy Traditional School – Gilbert Campus

"Thank YOU and your team at Rubio’s for hosting our organization, River of Comfort, multiple times over the past few years. There are so many things I appreciate about the Rubio’s fundraisers: the ease in setting them up, the delicious food, the courteous and speedy service, the indoor/outdoor seating options, the ability to participate online or in person, and the 30% kickback which has helped our organization take care of elderly in need in Narok, Kenya."

-River of Comfort

"We have had a great experience fundraising with Rubio's! The process to request the fundraiser is very easy through your website and appreciate that we can easily do online orders as well as in-person."

-Rincon University Marching Band Association

"Trinity’s fundraisers held at Rubio’s have by far been our most successful restaurant fundraisers. We have held fundraisers at both Temecula locations, and they are well attended by our community. Participants at our fundraisers appreciate the affordable price point and the quality of the food."

-Trinity Lutheran Church and School

"Thank you so much for getting us ramped up for our upcoming season. Golf is a spring sport but we plan early with Rubio’s Fish Tacos in mind! We made a great decision for our fundraiser and kicked off the season with some money in the fund."

-Mt. Carmel High School - Boys Golf

"Team Select Home Care is forever grateful for allowing us to host such an impactful fundraiser for the children and families at Banner Health. Working with your fundraising team to compile marketing materials, event details, and coordination was easy! Seeing so many community members, and home health partners come to Rubio’s to not only enjoy delicious tacos, but support our cause, was amazing."

-Team Select Home Care

FAQS

How does my organization earn money from this program?2022-01-12T20:09:26+00:00

30% of all pre-tax sales brought in by your fundraiser will be donated directly to your organization.

Are there any requirements that need to be met in order to receive a donation check?2022-01-12T20:10:10+00:00

Yes. Your fundraiser must generate a minimum of $150 in net sales in order for a donation to be made. Pre-tax sales from a Rubio’s Fundraiser may only be applied with orders placed on the day and time the fundraiser is booked. Alcohol sales and gift card purchases are not included.

When will my organization receive the donation?2023-05-22T03:57:15+00:00

One day after your event, sales and donation results from your fundraising event will be available in your fundraiser account dashboard. You can view this information online by logging into your account at https://rubios.force4good.com.

A check will be issued to your organization within 4-6 weeks of your event. If it has been more than 6 weeks since your event, and you still have not received a check, please email fundraiser@rubios.com.

OK, I want to throw a Rubio’s Fundraiser. How do I apply?2022-01-12T20:14:53+00:00

Applying is easy. The first step is to confirm what type of non-profit organization you are. This will determine what information is needed to apply. 501(c)3 organizations are recognized by the government as tax exempt under section 501(c)3 of the Internal Revenue Code, therefore they are not taxed for any donations earned. Please note, there are many types of non-profit organizations that do not have this status. You can confirm your organization’s status on the IRS website: https://apps.irs.gov/app/eos/

What kinds of organizations qualify to hold a Rubio’s Fundraiser?2022-01-12T20:13:33+00:00

Any non-profit organization is eligible to participate in our fundraiser program. Here are a few examples of organizations that have participated:

Schools, School Bands, Sports Teams, Booster Clubs, Boy/Girl Scouts, Camps, Cheerleading Squads, Religious Organizations, Little League Teams, Parent Teacher Organizations, Charitable Organizations, Sororities/Fraternities, Student Councils, Teams in Training and more!

How do I apply for my 501(c)3 organization?2022-01-12T20:15:22+00:00

  • Sign in or create a fundraiser account.
  • Submit a valid 501(c)3 Tax I.D. or Employer Identification Number.
  • Fill out the Rubio’s Fundraiser application form online.
  • You should receive a confirmation email within 3 business days after submitting your application. If you have not received a confirmation within that time, log into your account to review the status of your fundraiser.

Note: All fundraiser applications for 501(c)3 organizations must be submitted at least 14 days in advance

How do I apply for my non-501(c)3 organization?2022-01-12T20:20:59+00:00

  • Sign in or create a fundraiser account.
  • Fill out the Rubio’s Fundraiser application form online.
  • Submit your organization’s Tax I.D or Employer Identification Number.
  • Upload a completed and signed copy of your organization’s W-9.
    • If your organization earns more than $600 in a calendar year, an IRS 1099 Miscellaneous Income Form will be sent to the address provided on the W-9 during the application process for tax reporting purposes.
  • Fill out the Rubio’s Fundraiser application form online.
  • You should receive a confirmation email within 5 business days after submitting your application. If you have not received a confirmation within that time, log in to your account to review the status of your fundraiser.
  • Note: All fundraiser applications for non-501(c)3 organizations must be submitted at least 14 days in advance.
When can we hold our event?2023-05-22T03:46:20+00:00

When you make your reservation online, the calendar will show available dates at your selected Rubio’s location. Fundraisers can be scheduled on most Wednesdays through Sundays.

If your preferred date is blacked out, there may already be a fundraiser booked for that date, or the date has been blocked by the Rubio’s Team. Rubio’s does not host fundraisers on Mondays, Tuesdays, or major/promotional holidays. All fundraiser applications must be submitted at least 14 days in advance.

**Please be advised:** Your fundraiser time may be subject to change after confirmation. Please verify that the location’s operating hours on the day of your event. Although rare, sometimes restaurants are required to limit their hours or turn off online ordering for the day.

Where can we hold our event?2022-01-12T20:22:45+00:00

Browse from over 150 locations with our store locator to find the Rubio’s that works best for your organization.

I am having difficulty scheduling my fundraiser online. What should I do?2023-05-22T03:48:45+00:00

If your preferred date is blacked out, there may already be a fundraiser booked for that date, or the date has been blocked by the Rubio’s Team. If you are still having trouble, please email fundraiser@rubios.com.

How many fundraisers may I schedule?2023-05-22T03:50:43+00:00

You may schedule one fundraiser every 30 days and may schedule up to 180 days in advance. Please note, all fundraisers must be submitted at least 14 days in advance.

I’ve been approved! What happens now?2022-01-12T20:49:25+00:00

Once approved, we’ll send you an email confirmation for your event. A copy of your custom fundraiser flyer and social media post can be downloaded directly from your fundraiser account dashboard.

How do I make my event a success?2023-05-22T03:37:39+00:00

After you’ve scheduled your Rubio’s fundraiser, maximize your event’s exposure to ensure a big turnout and an even bigger donation:

  • Announce your Rubio’s fundraiser and include a copy of your flyer on your organization’s website, newsletter, or portal.
  • Email the flyer to your students, friends, family, office, school, supporters, etc.
  • Post the customized social media image on Facebook, Instagram, or Twitter. You can also create your own image if you’d prefer.

Most importantly, cast a wide net. The more people that attend your Rubio’s Fundraiser, the more money your organization will earn. There are lots of convenient, easy ways for your supporters to participate. Order online for contact-free and convenient pick up or delivery, or place an order in restaurant for takeout or dine in.

Catering orders are also welcome with 24-hour advance notice.

I never received my confirmation email or flyer. What should I do?2022-01-12T20:50:44+00:00

After submitting your application, confirmation emails and flyers should arrive within 5 business days. Be sure to check your spam folder. You can also check your fundraiser account to check the status of your application.

I cannot open the fundraiser flyer that I downloaded. What do I do?2022-10-31T17:32:56+00:00

You need Adobe Acrobat Reader—free from Adobe—on your computer to open the flyer in .pdf format. If you don’t have it, you can download it here: https://get.adobe.com/reader/. If you are still having trouble, please contact Rubio’s Guest Services at https://rubios.com/contact-us.

I deleted my flyer or social media image by accident. How can I get a new one?2022-01-12T20:51:42+00:00

A copy of your flyer or social media image can be downloaded by logging into your fundraiser account. You will see each of your fundraisers listed under “Upcoming Reservations.” Find the appropriate fundraiser and click on the flyer or social media image needed.

I need to make a change to my fundraiser flyer or social media image. What can I do?2023-05-22T03:43:53+00:00

Fundraiser flyers and social media images are automatically generated. If there is an issue with any of the information listed, please contact fundraiser@rubios.com. Image changes can be made in special cases (i.e., religious views), other change requests will be approved or denied at the discretion of the Rubio’s Team.

How do we ensure all sales are attributed to our fundraiser?2022-01-12T20:52:58+00:00

Online Orders: Please ensure all guests placing online/app orders are doing so during the scheduled fundraiser date and time, and at the appropriate location. All supporters should enter the coupon code “DONATE” in the coupon/promo code field at checkout.

In Restaurant Orders: For in restaurant orders, your fundraiser attendees are responsible for showing the QR Code to our Cashier Team prior to the completion of the transaction. Codes cannot be added after payment has been processed. Our Team is not required to ask attendees if they are part of the fundraiser. Only the flyer provided by Rubio’s in your fundraiser dashboard will be accepted.

Can I use another reward or coupon with the fundraiser coupon code?2022-01-12T20:53:28+00:00

Unfortunately, no other rewards or coupons can be applied to the order. If you do not use the fundraiser coupon code at checkout, your order will not be applied towards the fundraiser.

The restaurant I have chosen is on modified hours. Will my fundraiser be affected?2022-10-31T17:33:13+00:00

Yes. If your restaurant is currently operating on modified hours, your fundraiser time may be affected. Please verify that the operating hours of your store have not been modified prior to your fundraiser. If hours have been modified, please notify all fundraiser attendees. We apologize for any inconvenience this may cause.

If you are concerned that modified hours will affect the outcome of your fundraiser, please contact Rubio’s Guest Services at https://rubios.com/contact-us to reschedule.

My fundraiser sales were below $150. Will I still receive a donation check?2022-01-12T20:57:37+00:00

No. Your fundraiser must generate a minimum of $150 in net sales in order for a donation to be made. Pre-tax sales from a Rubio’s Fundraiser may only be applied with orders placed on the day and time the fundraiser is booked. Alcohol sales and gift card purchases are not included.

I think the sales on my fundraiser are incorrect.2023-05-22T04:03:19+00:00

If you think your sales have been attributed incorrectly, please take some time to speak to your attendees. Ask if they provided the Rubio’s Team the flyer before the completion of their transaction and attended the event during the allotted time. If they answer “yes” to both questions, gather 3-5 receipts from your attendees and email fundraiser@rubios.com. A member of the Rubio’s Team will follow up to investigate further.

How do I host a another fundraiser?2023-05-22T03:54:08+00:00

If you want to host a fundraiser for the same organization, go to your fundraiser account dashboard at https://rubios.force4good.com.

How can I see how much my fundraiser raised?2023-05-22T03:13:03+00:00

We’ll send you an email with the amount you raised within 48 hours of your fundraiser. After that you will also be able to see the amount raised by logging into your fundraising account.

What’s a federal tax ID number?2023-05-22T03:17:01+00:00

A federal tax ID number (also known as a TIN/EIN) is a nine-digit number assigned to an organization after registering themselves with the IRS. This number will always be nine digits (no letters or special characters) and is typically formatted like so: 12-3456789.

How long do I have to deposit my check?2023-05-22T03:15:14+00:00

Our checks expire 3 months after they are issued. If your check has expired, contact us at fundraiser@rubios.com.

I’ve checked everywhere and I’m positive our organization doesn’t have a federal tax ID number. Could we still host a fundraiser?2023-05-22T03:18:17+00:00

We appreciate your interest, but unfortunately, we may only partner with organizations that are registered with the IRS and can submit tax information for verification.

What if I still have questions about fundraising with Rubio’s?2023-05-22T03:19:34+00:00

No problem, contact us at fundraiser@rubios.com.

What if I need to cancel my fundraiser?2024-11-01T22:55:05+00:00

If you need to cancel and have already submitted your fundraiser application, email us at fundraiser@rubios.com, and we coordinate with the restaurant to cancel your fundraiser. Please try to email us at least 2 days in advance of the scheduled fundraiser. We hope you will plan another Rubio’s fundraiser soon.

We want to host a fundraiser at multiple locations. Could we do that?2023-05-22T03:24:16+00:00

Your fundraiser QR code and online promo code will be valid only at the location of your scheduled fundraiser. Please choose the restaurant that is most centrally located for your supporters.

What if I need to reschedule my fundraiser?2023-05-22T03:26:49+00:00

If you need to reschedule and have already submitted your fundraiser application, email us at fundraiser@rubios.com, and we will help you secure a new date. Please try to email us at least 2 days in advance of the scheduled fundraiser.

What must supporters do in order to have their purchases count?2023-05-22T03:58:53+00:00

In order for a purchase to count towards your fundraiser, your supporters must either…

a) show your flyer to the cashier and scan the QR code at the register (before payment),

b) show a digital flyer on a smartphone or other mobile device and scan the QR code at the register (before payment),

c) use the fundraiser code “DONATE” to place an order through order.rubios.com, or

d) use the fundraiser code “DONATE” to place an order through the Rubio’s mobile app.

Remember, orders **placed** at a different date or location than your scheduled event will not count towards your fundraiser.

Will my online order through rubios.com or in the mobile app be counted towards the fundraiser?2023-05-22T04:00:52+00:00

Yes! Online and Rubio’s mobile app orders may be counted towards your fundraiser. Supporters may place their orders through rubios.com or the Rubio’s mobile app and use the fundraiser code “DONATE” in the “coupon code” box during checkout. Remember, orders placed at a different date or location than your scheduled event will not count towards your fundraiser.

Can we place our organization’s logo on the fundraiser flyers?2023-05-22T03:31:31+00:00

Please do not make any edits to our fundraiser flyers. These are created by our team and must stay within our branding requirements. We are unable to add your organization’s logo to our flyers.

Can we promote at the restaurant?2023-05-22T03:30:21+00:00

All promotion must be done ahead of time and not in our restaurant or on the premises to our regular customers.

**Note:** Violation of this rule may result in your fundraiser being canceled.

Who should I contact if I haven’t heard back regarding my fundraiser application in 7 business days?2023-05-22T03:32:07+00:00

If you haven’t heard back within 7 business days, email us at fundraiser@rubios.com and we will check on your application. Be sure to check your email’s junk and spam folders, as well! Sometimes our emails end up there.

Disclaimer

Pre-tax sales from a Rubio’s Fundraiser may only be applied from orders placed on the day and time it was booked. Alcohol sales, gift card purchases, and third-party delivery orders are not included. If qualified sales from the fundraiser are less than $150, no donation will be provided.

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